Help me know what license I have

There is inconsistency in the Person menus…

Figure: Good example – Power BI shows my “License type:” is Pro
Figure: Bad example – Office 365 does not tell me what license I have
Figure: Bad example – Dynamics 365 does not tell me what license I have

More Info: 

In this case the Office | Person menu should show ”Microsoft 365 E3”

And link off to  https://portal.office.com/account/?ref=MeControl 

Figure: My Account shows the licenses you own

Help me to use Office365 groups in SharePoint Online

See the below text from our document on how to set up the security ourselves

Context 

Whenever you create a Site Collection, two O365 groups get created (xxx-Owners and xxx-Members). For retro-compatibility, these O365 groups are automatically added to the SharePoint groups at creation time.  

Figure: SharePoint Advanced Permission setup – 3 traditional SharePoint Groups 
Figure: “Members” SharePoint group has exactly one member – the Office 365 Group 
Figure: “Owners” SharePoint group is Empty!

(Note for SharePoint gurus: O365-xxx-Members is mapped to SharePoint-xxx-members, but O365-xxx-Owners is mapped to… Site Collection Administrators! Crazy.) 

Figure: “Site Collection Administrators” are mapped to The Site Owners Office 365 Group 

SharePoint membership grants access to SharePoint resources, while access to Teams features (Channels, tabs, apps) is controlled directly via O365 groups.  

Problem 

The problem with this model is we cannot add AD (Active Directory) groups (or even O365 groups) within O365 groups (no nesting allowed). So, if we want to give access to two different sites to the same people (say SSWDevelopers), we must add ALL MEMBERS manually on EACH generated O365 group. That is ridiculous, and hard to maintain long term. 

Make ‘more information’ data on exported audit logs in multiple columns

From the audit result, if you double-click a line and then click “More information”, here is what you see :

Figure: audit log results detail panel after clicking “more info”

Which is great! A lot of useful information in there!

However, if you export the Audit result, here is what you get :

Figure: audit log results exported to excel

The whole “More information” data is a single column !!

It is indeed easy to format but requires extra work, and is not ideal.

Suggestion: make these information extra columns in the export!

Show the source Site Collection on search results

Consider this search result:

Figure: audit log results

When I click on “Details” (or double click), I can see :

Figure: audit log results detail panel

This is terribly misleading ! The source is displayed as “/Shared Documents/xxx”, which I assumed being “sswcom.sharepoint.com/Shared Documents/xxx”, but is in fact “sswcom.sharepoint.com/sites/SSWNetworkAdmins/Shared Documents/xxx”. The displayed path is indeed relative, but relative to the site collection, not the whole tenant. Which is misleading in a “unified” log (where results can come from pretty much any site collection).

Suggestion: I would love to have options to:

  1. See the source Site Collection
  2. Filter down & sort by Site Collection

Help me search for root site only (no subsites)

The “File, Folder or Site” box shouldn’t a simple text filter.

Say I want to have results for my root site only (sswcom.SharePoint.com) – without subsites (say, sswcom.SharePoint.com/sysadmins), I have currently no way of doing it. Searching for “sswcom.sharepoint.com” will give me results that are in subsites or pretty much anything that includes “sswcom.sharepoint.com”.

Suggestion: Either implement “smart” search with the keyword (E.g. “sswcom.sharepoint.com” AND (NOT “sswcom.sharepoint.com/sysadmin”)) OR add a multi-select dropdown to pick the sources (sites, subsites, teams, etc…)

Figure: “file, folder or site” filter box at the bottom of search criteria

Help me see the exact date a change was made

Office 365 dates seem to be too simple. Audit data should be crystal clear (as detailed as possible).

I find audit history on Office365 to be lacking E.g. sswcom.sharepoint.com

It certainly is less useful than Sharepoint 2016 as dates were shown better.

I searched for a record on the 2 lists and here is what I see:

Office 365
Eg. sswcom.sharepoint.com show me last activity as Friday at 2:15 PM
SharePoint 2016
Eg. intranet.ssw.com.au show me last activity as Created at 9/03/2018 5:06 PM

I find it less useful as it doesn’t tell me the date it was created on. I would prefer to have something like “2 days ago at 2:15 PM (Friday 9/03/2018)

PS: This is very simple to do with Moment.js

Figure: Office365 – Audit data

Figure: SharePoint 2016 – Audit data

Help me create a new page

  1. In o365, click New and users get 3 options. Which option should I use?
  2. I think you’ll say the 3rd one. The new one. I think Microsoft should bold the 3rd one and move it to the top. Right?
  3. Are the first 2 basically the same, with the 2nd one giving more extensibility?
  4. Do you think those first 2 legacy choices should be combined?
  5. If not I’d change the name of the 2nd option from “Web Part Page” to “Wiki Page with Layout options”
  6. Do you think the 3rd option “Site Page” should be renamed to “Modern Page”
  7. In general marketing terms I think “web part” is dated and they have a bad history – call the new ones “widgets” please

Figure: Confusion will ensure here…

[Also posted at https://sharepoint.uservoice.com/forums/330318-sharepoint-administration/suggestions/19505032-help-me-create-a-new-page]