Help me to use Office365 groups in SharePoint Online

By Warwick Leahy in Sharepoint Online (Office365) 0 Comment

See the below text from our document on how to set up the security ourselves

Context 

Whenever you create a Site Collection, two O365 groups get created (xxx-Owners and xxx-Members). For retro-compatibility, these O365 groups are automatically added to the SharePoint groups at creation time.  

Figure: SharePoint Advanced Permission setup – 3 traditional SharePoint Groups 
Figure: “Members” SharePoint group has exactly one member – the Office 365 Group 
Figure: “Owners” SharePoint group is Empty!

(Note for SharePoint gurus: O365-xxx-Members is mapped to SharePoint-xxx-members, but O365-xxx-Owners is mapped to… Site Collection Administrators! Crazy.) 

Figure: “Site Collection Administrators” are mapped to The Site Owners Office 365 Group 

SharePoint membership grants access to SharePoint resources, while access to Teams features (Channels, tabs, apps) is controlled directly via O365 groups.  

Problem 

The problem with this model is we cannot add AD (Active Directory) groups (or even O365 groups) within O365 groups (no nesting allowed). So, if we want to give access to two different sites to the same people (say SSWDevelopers), we must add ALL MEMBERS manually on EACH generated O365 group. That is ridiculous, and hard to maintain long term. 

Help me track salary $ expectations

By Adam Cogan in LinkedIn Hub 0 Comment

I’d love to know who uses LinkedIn Talent Hub?

At SSW we moved over to LinkedIn for our recruitment system (aka ATS being Applicant Tracking System) and it has been a good move, although it is much more $ expensive.

I find it annoying that there is no field to keep track of someone’s salary expectations.  Currently I write it in a note: 

How do you keep track of candidate’s salary expectations? What is the logic of not having this important field?

Figure: Weird – There is no field to track Salary $

Pie vs Bar charts

By Adam Cogan in Microsoft Forms 0 Comment

Dear Microsoft Forms Product Owner,

When looking at the feedback from my forms surveys, I prefer Bar Charts over Pies. Does anyone like Pies? – I find them less readable.

Suggestion: I would like to go to Tools | Options and set my preference

Question: I think I have noticed that Forms show Bars when there are 6 or more options. Right?
If so, I guess I should always make sure I have 6 options 😊 😊

Figure: Pie chart

VS

Figure: Bar chart

That is an odd decision. I was just talking to a person form New Zealand who said:

“we actually have a rule to never use a pie chart :) The only time they’re somewhat useful is if you are comparing 2 things. Anything more and it’s not really readable”

Please fix it or give us an option to allow us to fix it.

Help me find a SharePoint List

By Warwick Leahy in SharePoint Lists 0 Comment

See the below screenshot – this is the default on the lists app. It shows all lists that I have permissions for and have added as a favourite list.  Although it says ‘Home’ it shows not only lists in the ‘Home’ site but also any other lists that I have access to.  These lists are not in the ‘Home’ site but are in other sites.  

If I don’t know what the name of the list is that I am looking for how do I find it?

Figure: All lists shown that I have access to

It would be better if I could see the hub-site navigation from the normal SharePoint site. That way I could just navigate to the SysAdmins site and see the lists in that site, or the Designers and see those lists.  That would give more context.

Figure: Dropdown from regular hub-site navigation

Help me to share a whiteboard to just 2 people

By Warwick Leahy in Microsoft Whiteboard 0 Comment

In Teams when in video chat with only 1 other person and click Share Content | (there is no Whiteboard app)

❌ Figure: Bad Example – With only 1 other person in the chat there is no whiteboard

When I add someone else to the call I can see the whiteboard app. 

✅ Figure: Good Example – With 2 or more people in a video chat Whiteboard is there

This is weird and wastes a lot of time debugging why this feature comes and goes.  The button should always be there and if Microsoft don’t want to enable it for 2 people for some reason pop a message that says “Whiteboard is for 3 or more users”.

Help me to show version history in Desktop/Web versions of Office

By Warwick Leahy in Office 0 Comment

In SharePoint it shows the file history fine.  But the history doesn’t completely appear in the Desktop/Web versions of Office.

We find ourselves looking at version history when debugging SharePoint stuff for clients, and it is useful.
Until now we had never gone to Word to view the history – so to find out it does not work is concerning 🔥

In SharePoint we see:

✅ Figure: Good Example – In SharePoint the file history is complete

In Web version of Word we see:

❌ Figure: Bad Example – Web version of Word shows disabled AD users as “Unknown”

In Desktop versions of Word we see (Note we see more file history in the desktop version too):

❌ Figure: Bad Example – The Desktop version of Word shows old users as “Unknown”

Help me make sense of Outlook Search

By Adam Cogan in Outlook 0 Comment

If I search “Current Folder” and there are no items…. Then I don’t want to see items.

You are welcome to show a link “Do you want to see items from other folders?”

Please change this terrible default behaviour. 🔥 

Figure: With the new changes it looks like there are items in my “Current Folder”

Allow me to open in desktop app

By Warwick Leahy in Teams 0 Comment

When creating a new document directly in Microsoft Teams, Teams always opens the web version of the Office app that you are asking for (e.g. Word).

Please add a checkbox for Teams for open in Desktop App instead.

Figure: Open in Desktop App checkbox here

Note: It even ignores the setting in Teams to always open in the Desktop app:

Figure: Teams ignores its own setting “Open in Desktop App” when creating a new file